Driving Down the Cost of Your Training

Employment - Driving Down the Cost of Your Training

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Motivating your staff while difficult times is more important than ever - you need to keep your costs down and increase productivity - not an easy challenge.

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Although the benefits of staff training for improved motivation and increased productivity are undeniable, when you need to cut costs it's ordinarily the marketing and training budgets that get hit first. Patricia Peter, head of corporate governance and employment at the organize of Directors, said: " If you want to survive, then you have to keep your best people."*

So how do you balance the need to keep your staff motivated, skilled and engaged while these exciting times? Many fellowships are chronic training because they know the benefits it can bring, but they are doing it differently. Instead of bringing in external consultants they are taking on the challenge themselves: using in-house trainers and individuals with a flair for teaching and training to help staff develop.

Delivery is one thing, developing the materials for a training programme from scratch takes time and attempt - and with staff time and reserved supply pushed to the limit it isn't all the time a priority. A cost sufficient way of delivering training to employees is straight through using 'ready-made' programmes that you can download from the web. These programmes, which cover a wide range of subjects, supply an actually accessible reserved supply that can contain full part plans and instructions, slides, often that can be tailored to your own branding . To all intents and purposes these documents look as though days have been spent in their amelioration when, in fact, it was only minutes.

Carolyn Sheppard, Director of the on-line training enterprise The unblemished Trainer, said "We've seen a huge surge in the buy of downloadable training materials." The company, which also sells training books, games and other resources, is looking increase in another unexpected quarter.

"One of the key elements of our enterprise plan was to supply resources for independent trainers, training providers and corporate training managers," Carolyn explained, "But the main increase area since the credit crunch has actually been in-house training from employers. In-house training is also expanding from traditional trainers and Hr managers, with fellowships running events such as team amelioration days facilitated by heads of agency and managers."

By providing all the instructor needs, including detailed instructions on activities, games, academic models and study etc, the programmes enable fellowships to take on the role of the instructor themselves at a more manageable cost.

Hiring a instructor for a day can cost £800 a day or more**, and the Cipd quote the mean amelioration costs at nearby £4000 per programme2, whereas buying a ready-made training programme can cost less than £100. Even with time and attempt to tailor the programme materials to your own needs, as long as you have man who can deliver, the cost-saving benefits of downloadable training materials are potentially huge.

But you also run the risk of not getting the desired results if you don't understand what it is you are delivering. Though many orgnaisations have in-house trainers, even more do not. Those who rely on line managers or the 'performers' in their organisation to train, not just entertain, must be sure that clear objectives are set. When questioned about this, Carolyn agreed: "Certainly just buying an off the shelf stock and expecting all to be exquisite is unrealistic. When running a training game or a team event, or even a workshop on appraisals, the instructor - whoever they are - must make sure that required actions as a consequent of the training are clear." Using the estimation example, make sure that delegates understand that they are thinkable, to act on what they are told - to plan appraisals and use the techniques they have been taught.

One area of training that the media has said should not be ignored is leadership. while such exciting times, we need to ensure that leadership is authentic, sensitive to the needs of their employees and the economic climate. The unblemished instructor are launching a unique leadership suite shortly which will fill a gap in the store for leadership training materials that will help deliver what is needed - now more than ever before.

Finding the right man in your organisation to deliver training or to run a team game is practically as requisite as the training itself - and in leadership it's actually an area where you need to make sure your delegates respect the authority and integrity of your trainer. "Whether you use your Hr exec, the Md, an in-house instructor or an external facilitator, the success of your training programme will be hugely influenced by that person's capability to communicate." Your training stars may be inexpressive in your organisation, they may be well known, but however you choose to deliver training, using quality, researched and robust materials is actually an requisite ingredient in the mix. Asked if she actually trains, Carolyn replied with a wry smile: "I'm a performer, not a trainer, but I can facilitate. I know where my strengths lie. It's important to choose the right man for the right job, define your objectives and set desired outcomes and - of procedure - to use the right materials and tools."

Beating the credit crunch is no easy task; but by chronic to spend in your staff straight through training, you are putting your organisation firmly in the front line of those who will thrive.

References:

* Personnel Today "Human resources input is key to managing recession risk" January 2008

** Cipd "Costing your spend on training" July 2008.

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