Employment Verification Letters

Employment - Employment Verification Letters

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As an employer, it is often necessary to study applicants to ensure that previous work contact and education credentials are valid. At times like these, Employment Verification letters are used. Depending on firm policies, these letters can change. Some fellowships agree only to verify that a man has been employed by the firm to which they are writing, while others will offer insights into the applicant's potential of work, expertise, leadership and trainability among other things.

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Employment

Format

1.) Use the Full Block format arrangement for Verification Letters:

a. To the left side of the letter header place the return address

b. Make two carriage returns

c. Directly below the return address, place the date

d. Make two carriage returns

e. Directly below the address place the addressee's address

f. Make three carriage returns

g. contain a reference line optionally

h. Begin your letter

i. Begin each paragraph of the body against the left margin of the letter

j. Begin the end and signature also at the left margin of the letter

Wording

1.) As we've worded the letter in our example cited above, in a paragraph format rather than a list format state your name, your job position, and your position in relation to the worker in question. The second paragraph, as in our example, should address the position and duties held by the employee. In our final paragraph, we have written a positive, upbeat pro assessment of the employee's work operation and our advice for the employee's potential at the new company.

Tone

1.) Depending on your pro (not personal!!!) advice for the employee's hereafter with this new company, convey the acceptable tone.

Email

1.) With time being more and more critical, sending a Verification Letter via email, once considered a faux pas, is now becoming increasingly more accepted.

a. Send your letter in the same format as you would for snail mail - this conveys to the reader that you took the time to create a pro correspondence.

b. Depending on the circumstances, send the message from the acceptable email account: a personal email account for a personal correspondence, a pro email account for a pro correspondence.

Printing

1.) Before printing, rule on what paper to use. For Verification Letters, it is best to use acceptable bond paper.

2.) Make three carriage returns between the end and your typed signature. Inside this space, sign your name for pro correspondence. For personal correspondence, there is no need for a typed signature. Simply, sign your name.

3.) Print your letter and envelope on the same printer using the same font and an envelope that matches the stationery.

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Posted in: Employment, Letters, Verification